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Audit Trail Concept

By licensing the GxP module the Audit Trail functionality becomes available in the software. It is accessed via the Maintenance tab.

The Audit Trail functionality allows to record and/or log all software specific actions performed by the user. Note that the functionality applies for the Job Mode. In Free Mode the functionality is not effective.

In the Audit Trail window you see the log entries in a list as soon as the module is active. You can export these log files in .PDF or .html format. It is also possible to show the results of a particular date. Therefore, under Time Range you adjust the desired dates in a calendar. A search by keywords is implemented as well.

Actions to be Recorded in the Audit Trail

All audit relevant actions performed with the software are recorded and logged.

Note that changes in the Ligth Path tool are not tracked in the Audit Trail. For tracking hardware changes the Light Path Editing tool must be used.

The following list shows the most important actions which are logged:

Actions to be logged

Text/Log (exemplary)

Activating GxP (Category: ModuleActivation)

"The GxP module has been activated."

Deactivating GxP (Category: ModuleDeactivation)

"The GxP module has been deactivated."

Opening a certain mode (Category: EnterMode)

"Maintenance - Toolkit Manager"

Leaving a certain mode (Category: ExitMode)

"Maintenance"

Starting up and shutting down the software (Category: Startup/Shutdown)

"Starting ZEN core Version 3.11.105.00000"

Deleting a job template in status draft. (Category: Delete)

"The following item was deleted: 'Job Template in status draft'

Logging in/off (Category: Logon/Logoff)

"User 'Z' has logged on."

Entering and exiting different modes (Category Enter/Exit Mode):

"User 'Admin' has entered Maintenance Mode."

Executing job templates (Category: Execute)

"Execute template 'XYZ' with Status 'Active'."

Changing of parameters (Category: Execute)

In task 2 "image Processing" the following parameters have changed: Brightness from "0" to "50".

Changing status of job templates (Category: Set/Status)

"Status of template 'XYZ' changed from 'Active' to 'Inactive'."

Adding a comment in the Save Results dialog. (Category: Set/Status)

"Comment: Save Results Dialog 'Date' - 'Time'
'Text of the comment'.

Changing the Archive location

"The archive location was changed to: ..."

Changing the Local Storage location

"The local storage location was changed to: ..."

Changing of Templates in the Archive (Category: Manage Templates)

"Job template 'Template 2' was created."

User Management

"User 'XY' was created."

Messages and Errors (Category: Warning/Error))

"Scaling is invalid."

Using the Electronic Signature (Category: SetStatus)

"Status of template 'XYZ' changed form 'Draft' to 'Active' (Electronic Signature)."

Checking Audit Trail

All actions made by the user or the system are seamlessly recorded in the Audit Trail tool. You find information about, e.g. when users logged in, what actions were performed and when they logged out. You can check the audit trail for changes any time.

  1. You have run a job template and saved the results.
  2. You are in Browse Results.
  1. Select the desired job result, and from the context menu, select Show Audit Trail.
    As a supervisor, you additionally have the option to choose Maintenance > Audit Trail.
  2. The Audit Trail dialog is displayed.
  3. You receive the information if the Audit Trail is completely valid.
  4. In the Time Range area, you can use the calendar to set the time period that you want to check. Note that this is only visible for Supervisors.
  5. The time record is filtered according to your selected time range.
  6. In the table the following information is displayed:
    -Time
    -User
    -Category
    -Description
    -Comment
  7. To reset the time range, click
  8. The complete audit trail is displayed.
  9. In the Search field, type in a word, and to search downwards, click

    to search upwards, click
  10. The record with the word you were searching for is selected. Use the icons to proceed.

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