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ZEN Data Storage Client

Time Deviation

In the very unlikely event that there is a time deviation greater than five minutes between the client and the server, the authentication of the client fails for security reasons. In this case an error message is displayed and working with ZEN Data Storage is not possible. You have to fix the system time of the client and/or server before a retry.

This module allows you to store your data on your computer's file system. Additionally, you have the option to save your projects and images in a database called ZEN Data Storage. This makes the information more accessible, as you can search within the database and filter your results. The data storage is an additional product which has to be installed. For more information, refer to the installation guide of ZEN Data Storage.
To activate the access and use of the database, you need to go to Tools > Toolkit Manager to activate Data Storage Client. Afterwards restart the software.

Setting up ZEN Data Storage Server

After the installation of ZEN Data Storage (for information see the Installation Guide ZEN Data Storage), you have to set up the server in ZEN. This setup has to be done once on every machine using the data storage.

  1. You have installed ZEN Data Storage.
  2. You are logged in as an administrator (if you use ZEN with user management).
  3. Under Tools > Toolkit Manager, the Data Storage Client module is activated.
  1. Click Tools > Options > Settings.
  2. On the Simple tab, change the Host Name if necessary.
  3. Select the Hosting Scheme you use for the server.
  4. Set the Storage Server Port.
  5. Click Server Setup.
  6. Click Yes to confirm the message and setup ZEN Data Storage.
  7. The server is set up in ZEN and a setup dialog opens.
  8. Click Close to exit the setup dialog.
  9. Your server settings are also automatically validated and the result is displayed below the Validate Settings button.
  10. Click OK to close the Tools > Options dialog and save all settings.
  1. You have successfully set up your ZEN Data Storage server in ZEN.

Validating the ZEN Data Storage Settings

When setting up your ZEN Data Storage on the Settings tab of the Tools > Options dialog, your server settings are usually validated automatically. For a manual validation and to look up the status, take the following steps:

  1. You have installed ZEN Data Storage.
  2. You are logged in as an administrator (if you use ZEN with user management).
  3. Under Tools > Toolkit Manager, the Data Storage Client module is activated.
  1. Click Tools > Options > Settings.
  2. A status message is displayed on the page.
  3. Click Validate Settings.
  4. The status message below the button is updated. In case the validation succeeded, the message displays the currently used server version as well as the minimal required version. In case the validation failed, an error message is displayed.

Saving an Image to ZEN Data Storage

You can save any image to the data storage. You can also open images from the data storage, update them, and save the updated image to the data storage.

  1. You have opened an image.
  1. Click on File > ZEN Data Storage > Save Image.
  1. The image is saved to the data storage.

Exporting a ZEN Connect Project from ZEN Data Storage

Saving changes

If you have made changes to a ZEN Connect project opened from ZEN Data Storage, you have to first save the project back to the database (via File > ZEN Data Storage > Save ZEN Connect Project) before you export it.

In ZEN, you can export a ZEN Connect project from the ZEN Data Storage to use it locally, e.g. on a machine with no access to the database.

  1. You have opened your project from ZEN Data Storage in ZEN, see Opening or Deleting a ZEN Connect Project from ZEN Data Storage.
  1. In the ZEN Connect tool, select Export Project... for the Export button.
  2. In the file browser, select the location where you want to export your project.
  3. Click OK.
  4. Your project is exported to the selected location. The state of the export is displayed in the progress bar. For each exported project a subfolder is created in the selected export location.

Opening or Deleting an Image from ZEN Data Storage

  1. Click File > ZEN Data Storage > Open Image.
  2. The Stored Documents dialog is displayed.
  3. Double-click the image you want to open. Alternatively, select the image and click Open.
  1. The Stored Documents closes and the image is loaded in ZEN.

Deleting an image from the data storage

  1. You have opened the Stored Documents dialog.
  1. Right-click the image you want to delete, and select Delete document. Alternatively, select the image and click .
  2. You are prompted to confirm the operation.
  3. Click Yes.
  1. The image is deleted from the data storage.

Configuring the Stored Documents Table

In the Stored Documents dialog, you select Connect projects or images to open or to delete. You can configure the columns of the table according to your needs.

  1. Click File > ZEN Data Storage > Open ZEN Connect Project or File > ZEN Data Storage > Open Image.
  2. The Stored Documents dialog opens.
  3. Right-click into the header of the table and activate the columns you want to see in the table.
  1. You have configured the table.

Filtering Connect Projects and Images in ZEN Data Storage

  1. Click File > ZEN Data Storage > Open ZEN Connect Project or File > ZEN Data Storage > Open Image.
  2. The Stored Documents dialog opens.
  3. Click .
  4. The search area with filter panel and metadata of the search results is displayed. The number in brackets indicates the amount of search results.
  5. To limit the search results, select a term of interest.
  6. The available images are displayed accordingly.
  7. Optionally, enter a term you are looking for in the Search field, e.g., the file name.
  8. To filter images based on their tags, click Tags.
  9. An input field opens as dropdown.
  10. In the search field, enter a term you want to filter for. Alternatively, in the list of available tags, activate all tags you want to filter for and activate Or/And, depending on whether the filtered images should contain all activated tags (And), or at least one of the tags (Or).
  11. The filter for tags is applied.
  1. The available files are filtered and displayed accordingly.

Editing or Deleting a Data Collection

  1. You have created a collection for your data. For more information, see Creating a Collection for Data.
  2. You have started the application with active user management to be able to add users or groups to a collection or edit them.
  1. Go to Tools > Options > Collections.
  2. To delete a collection, select it and click .
  3. To edit a collection, select it and click .
  4. The Edit Collection dialog opens.
  5. If you want to change the name, adapt it under Collection Name.
  6. If you want to change the access of a particular user, change the Access Level with the respective dropdown.
  7. To add a new user or group, click .
  8. The Add Collection Access dialog opens.
  9. On the Groups and/or Users tab, select the group or user you want to grant access to the collection. Selection of multiple users and groups is possible by pressing Ctrl.
  10. Click OK.
  11. The Add Collection Access dialog closes and the selected user(s) and/or group(s) are granted access based on the selection.
  12. Click OK.
  13. The Edit Collection dialog closes.
  14. Click OK.
  15. The Tools > Options dialog closes.
  1. You have edited (or deleted) this collection.

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